PA to Executive Head and School Administrator

Recruiter
Confidential
Location
Hammersmith And Fulham,London,United Kingdom
Salary
£30,000 - £30,000 Per Year
Posted
05 May 2022 02:21
Closes
01 Jun 2022 23:59
Reference
1586473410
Sector
Academy
Job Level
Administrator / Coordinator/ Assistant
Contract Type
Permanent
Hours
Full Time

PA to Executive Head and School Administrator

Position: PA to Executive Head and School AdministratorLocation: London (SW6)Role: PermanentHours: 8am-4.30pmSalary: up-to £30,000 per annum (depending on experience)We are working with an 'outstanding' OFSTED rated school based in Southwest London. They operate a pre-prep, prep, and senior school. They are seeking to appoint a committed, highly efficient, and enthusiastic PA to Executive Head and School Administrator to support the Senior School and the Executive Head.ROLE SUMMARY & JOB PURPOSE• To provide administrative and organisational support to ensure the smooth running of the school.• To provide high quality assistance to the Executive Head, communicating with a wide range of individuals and agencies, managing meetings, and coordinating the diary.ROLE RESPONSIBILITIESSchool Administration• To be responsible for the operation and delivery of administrative support services within Fulham Senior School.• To provide a warm and friendly welcome to all visitors and ensure that the school policy for safeguarding is adhered to.• To answer the telephone, filtering calls and respond to e-mails or forward to appropriate person ensuring that they are delivered in a timely manner.• To respond to a range of enquiries in person, by email and over the phone.• To respond to pupil's needs, directing to other members of staff as required.• To use a range of computer programmes including iSAMS and Clarion Call to perform daily admin tasks.• To use Microsoft Office programs including Excel, Publisher, Word, and Outlook, to produce and proofread a range of documents including reports and letters.• To communicate with teaching staff to ensure that important pupil information is shared and updated in a timely manner.• To administrate the student disciplinary processes.• To administer first aid and medication to students and record on school database.• To liaise with the School Welfare Manager and support with the on-boarding of new students and their medical needs, vaccinations, risk assessments and distributing relevant information to staff.• To manage the school calendar and arrange event bookings, room bookings and meetings.• To provide help and assistance for evening events where applicable; • To assist in the preparation for Senior Parent-Teacher meetings.• To deal with complaints from parents both face-to-face and over the telephone and ensuring the complaint is passed on to the right person/department, sending holding replies as needed and maintaining an accurate log of complaints and actions taken.• To order stationery for the senior school staff where necessary.• To work collaboratively with colleagues and teams within Fulham School, such as Admissions, Finance, HR, IT and Operations, to ensure a smooth running of the school.• Use your own drive and initiative to ensure the smooth running of the school and uphold the expected experience of students, parents, and all other visitors to the school.Head's PA• To have responsibility for diary management for the Executive Head and be responsible for entering all appointments and assisting the Executive Head to manage their time efficiently and effectively.• To ensure the Executive Head is always briefed on important correspondence, particularly when away from the office.• To field incoming phone calls to the Executive Head where necessary.• Coordinating refreshments and minute-taking where appropriate, always maintaining confidentiality and discretion