School Attendance Officer / School Administrator

The Sales Recruitment Network
Birmingham,United Kingdom
£21,269 - £27,514 Per Year
01 Aug 2022 14:01
25 Aug 2022 23:59
Job Level
Administrator / Coordinator/ Assistant
Contract Type
Full Time

School Attendance Officer / School Administrator

Attendance Officer / School Administrator required for a Catholic Comprehensive School, part of a recently formed Catholic Multi Academy Company, with pupils from a wide range of communities and backgrounds based in Acocks Green, Birmingham, B27.

Job Title: Attendance Officer / School Administrator

Grade 3 (£ 21,269 - £27,514) FTE

One year Fixed term contract to cover maternity leave

Required from September 2022

Working Time: 36 hours per week (Full time or term time only will be considered)

Acocks Green, Birmingham

Job Purpose

We are a successful, happy and ambitious school further enriched by an excellent team spirit and a desire to improve on previous best.

The Governors are looking to appoint an enthusiastic and committed Attendance Officer / School Administrator whose primary responsibility will be to manage pupil attendance advising on appropriate strategies to promote regular attendance and excellent punctuality.

Key responsibilities and main duties;

  • Pupil Attendance - to advise the school on strategies to promote the regular and punctual attendance of all pupils and assist with the implementation of agreed strategies.
  • Investigate absences on a daily basis and issuing marks to ensure absences coded correctly. Monitor absence figures and liaise with appropriate staff.
  • Update school records, analyse attendance data and provide reports to SLT and other professionals. Disseminate information, both internally and externally, in a timely fashion.
  • Meet with school staff, pupils and parents to establish the reasons for non-attendance/poor punctuality and agree a plan with appropriate strategies and timescales to tackle the issues.
  • Liaise with the LA & DFE. Prepare the appropriate paperwork and present information as required to enable the school to meet its obligations and statutory responsibilities. This will include requesting penalty fine notices, completing all LA and DFE returns.
  • Liaise with LA and court officials in relation to court proceedings for attendance issues. Ensure all paperwork is completed and submitted correctly
  • To work closely with the Head of Behaviour and LA exclusions team in regards to fixed term and permanent exclusions ensuring all incidents are recorded and evidenced.
  • Be fully aware of and carry out all work in line with Child Protection /Safeguarding Procedures.
  • Liaise and work with external organisations as required.
  • Keep accurate, clear and concise records of all interventions and consultations and update information on the school s attendance system.
  • Manage your own workload in line with the school priorities.
  • Maintain a good working knowledge of the statutory framework and any policies and procedures relating to school attendance, child employment, child protection and special needs etc. In order to be able to offer informed advice to parents, school staff and others.
  • Liaise with Pastoral Support and advice on all matters relating to attendance; take a lead role in developing work processes to improve school attendance.
  • Work on initiatives, which raise the awareness of the whole school community on the importance of good school attendance.
  • Co-ordinate the work of any colleagues that might assist with the running of attendance (Admin, Pastoral, SLT).
  • To ensure that Health and Safety arrangements are maintained.
  • To participate in appropriate training and INSET ensuring that personal skills are maintained thus facilitating the effectiveness and efficiency of the Admin team.
  • To undertake any other unspecified duties commensurate with the grading and nature of the role.


The successful candidate will have previous experience in a similar role combined with excellent interpersonal and organisational skills and the ability to motivate.

This is a wonderful opportunity for the right person to join a highly committed team in a large and successful Catholic secondary school.

Experience of managing attendance

Confident and experienced user of Microsoft packages

Experience of Sims (Management information system)

Skills & Abilities

Able to work under pressure and meet deadlines

Able to identify priorities and organise work accordingly

Able to be innovative in finding solutions to problems

Excellent interpersonal skills

Able to work on own initiative or as part of a team

Excellent written and spoken communication

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.


Excellent attendance and punctuality

Experience of working within a school environment

Willing to undertake appropriate training

Education / Qualifications:

Minimum of 5 good grade GCSEs including English and Maths

Relevant administration/management qualification is desirable.

The successful candidate will be subject to all necessary pre-employment checks, including: an enhanced DBS; Prohibition check; Childcare Disqualification (where applicable); qualifications; medical fitness; identity and right to work. All applicants will be required to provide two suitable professional references.

If you are interested then as a first stage, forward your CV as a word attachment to Frazer and we will send you an Application Pack.