Procurement Apprentice

Procurement Apprentice

Procurement Apprentice

West Suffolk College, Bury St Edmunds   

Monday - Thursday 8:30am- 4:30pm - Friday 8:30am - 4:00pm. 18 month contract.  

Salary: £17,315 per annum  

Will commence February 2023

Suffolk Academies Trust is currently comprised of One Sixth Form College in Ipswich and Abbeygate Sixth Form College in Bury St Edmunds. We are currently looking for a Procurement apprentice. Responsible for the administration of the procurement of goods and services for West Suffolk College. Ensuring that the College follow financial regulations, receives value for money and services that meet college needs.

What will the apprentice be doing?

Responsible for the administration of the procurement of goods and services for West Suffolk College. Ensuring that the College follow financial regulations, receives value for money and services that meet college needs.

Main Duties and Responsibilities - the following duties are not shown in order of priority or frequency, nor is the list comprehensive, but rather an indication of the type and level of duties expected of this post:

  • Administration of the WAP purchase order processing system, ensure orders are processes and raised within financial regulations.
  • Processing orders via various supplier’s accounts in compliance with financial regulations.
  • Add new suppliers to Sage and ensure the necessary new supplier paperwork is completed and recorded.
  • Build and maintain links with the Finance Department ensuring accurate data integrity and validity.
  • Process authorised credit payments and maintaining audit records of purchases in line with financial procedures.
  • Assist with contract management, attend meetings where appropriate and update action logs accordingly.
  • Undertake market research when required and contact suppliers for quotes.
  • Any other duties commensurate with the post.

Decision Making:

  • Deal with routine day to day problems of those areas under the post holder’s responsibility.
  • Refer non-routine issues to the Procurement Co-ordinator for advice.

This job description sets out the major tasks associated with the stated purposes of this post. It is assumed that those minor tasks normally considered an integral function of the post will continue to be undertaken and are not excluded simply because they are not itemised.

What training will the apprentice take and what qualification will the apprentice get at the end?

  • The learner will be studying the Procurement and Supply Assistant Level 3 Apprenticeship Standard qualification.
  • Advanced Certificate in Procurement and Supply Operations.
  • Day release to West Suffolk College.
  • Functional skills will be studied if equivalent qualifications are not held.

What is the expected career progression after this apprenticeship?

The opportunity to secure a role in Procurement or Business Administration.

As a College, our Character Strengths and Mission Statement underpin our expectations of all our students and employees.  Please familiarise yourself with these and incorporate them into your personal statement; this will be of benefit if you are invited to attend for an interview.  

This is an opportunity to join a hugely supportive organisation where we value, support and facilitate your professional development, as well as offering many other benefits including an attractive pension scheme, staff wellbeing initiatives and employee assistance.  

This College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment.  

For further information please contact our recruitment team at: [email protected]  

Completed application forms should be emailed to [email protected] – if you have not heard from a member of the HR Team within 14 working days, please presume your application has not been successful on this occasion.   

Closing Date: 8:00am on 20th February 2023

Interviews:  Will be held shortly thereafter

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, gender, gender reassignment, disability, religion/belief, sexual orientation or age in accordance with the requirements of the Equality Act 2010. 

The College is committed to safeguarding children and safer recruitment practices and will undertake all the required pre-employment checks on the successful candidate including an enhanced DBS Disclosure. 

All data will be processed in accordance with the Data Protection Act 2018.  For more information about how we access and use your information please visit our website –