School Office Manager/School Secretary

Recruiter
Randstad Education
Location
Potters Bar,Hertfordshire,United Kingdom
Salary
£18,000 - £20,000 Per Year
Posted
17 Jan 2023 04:34
Closes
13 Feb 2023 23:59
Reference
1857695072
Sector
Academy
Job Level
Manager
Contract Type
Permanent
Hours
Full Time

School Office Manager/School Secretary

Are you seeking your next challenge? Do you have school administration experience? This may be the job for you. A small half form entry Church of England Primary school based in the heart of rural Hertfordshire has an exciting opportunity for an experienced, innovative and enthusiastic School Office Manager to join their school, working alongside the School Business Manager. The school office manager is responsible for creating a positive impression and experience of the school as the first point of contact for parents and visitors. Working alongside the School Business Manager, they are also responsible for administrative, financial and organisational processes within the school, maintaining confidentiality at all times. Duties and responsibilities Organisation To undertake reception duties to include promptly, calmly and effectively dealing with telephone calls and visitors to the school Welcome all visitors to the school ensuring compliance with safeguarding requirements regarding visitor's signing in system, local inductions, fire alarms and facilities Ensure the smooth and effective running of the school office and all administrative and communicative systems Assist in the organisation of school trips and clubs in cooperation with other staff. This includes ensuring that staff and external providers (e.g., coach companies) have completed all associated risk assessments Assist with organising parent's evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required Ensure that the office presents, at all times, a positive, professional and welcoming image of the school for all visitors and parents. Ensure all visitor checks and processes are in place. Administration Manage manual and computerised record/information systems Experience/knowledge of Arbor and School Comms is desirable Processing registers and school lunches on a daily basis Weekly processing of school club attendance registers Creating new payment plans for clubs, trips, and school lunches Credit control, ensuring all payment requests are actioned by parents/carers Generate reports/information/data as required Provide personal, administrative and organisational support to other staff and the governing body Oversee and organise the management of admissions procedures in line with Hertfordshire County Council and allocate spaces accordingly in line with the school's admissions policy Manage the school's central admin email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member(s) as necessary Support the induction process for new pupils Book staff onto requested training courses Administer and manage medications in school, including individual health care plans, recording and communicating any allergies to staff and school kitchen Administer first aid as required Resource management Order, monitor and manage stock, ensuring best value Provide advice and guidance to staff, pupils and others on administration systems Manage financial administration procedures and maintain appropriate records to satisfy audits Assist with the organisation of premises repairs under the direction of the School Business Manager/Head Teacher Compliance Keep records in accordance with the school's record retention schedule and data protection law, ensuring information security and confidentiality at all times. The school office manager will be required to safeguard and promote the welfare of children and young people, and follow school policies and the staff code of conduct. Experience Working in an office environment at senior level Organising, leading and motivating other staff Developing, managing and operating clerical/administrative/financial and organisational systems Working with children or young people Experience/knowledge of Arbor and School Comms (desirable) Skills & Knowledge Excellent attention to detail Ability to plan, organise and prioritise Excellent literacy and numeracy skills Competent use of IT packages including word processing, spreadsheets Knowledge/experience using school MIS systems (desirable) Knowledge of school admissions and transfers (desirable) Understanding of data protection and confidentiality Understanding of safeguarding This is fantastic opportunity to start in January, please do get in touch with Emma Andrews on email (url removed)