Finance Administrator

Cambridge,Cambridgeshire,United Kingdom
£24,000 - £25,000 Per Year, dependent on experience
10 Feb 2024 12:45
09 Mar 2024 23:59
Further Education
Job Level
Administrator / Coordinator/ Assistant
Contract Type
Full Time

Finance Administrator


We are seeking an enthusiastic Finance Administrator to join our friendly Operations Team. The Finance Administrator supports the day-to-day finance aspects of the college. Responsible for all supplier invoicing and queries, as well as providing holiday cover for the Finance Officer.

Abbey College Cambridge is one of the best sixth form colleges for international students in the UK. We specialise in helping students from across the world achieve the personal, social and academic growth needed to succeed at the UK's best universities.

Your duties and responsibilities will include the following:

Sales Billing:

  • Raising Sales invoices for the year plus interim runs and adjustments.
  • Reconciliation of student intake with invoicing.
  • Keying receipts.
  • Reconciliation/ updating of advance fees list.
  • Creating manual debtors list splitting between payment dates at the beginning of the financial year.
  • Daily Banking.

Credit Control:

  • Updating manual debtors report for day-to-day use.
  • Reconciling manual debtors with Sims aged debtors on a daily basis.
  • Chasing overdue invoices.
  • Processing student recharges.

Refunding fees and deposits:

  • Raising credit notes where applicable Keying advance fees and deposits to reflect accurate balance to be refunded.
  • Creating and submitting payment requests for head office.
  • Chasing students/families for paperwork to allow refunds of deposits at end of the year.

Accounts payable:

  • Processing supplier invoices - coding, receiving authorisation and submission to Head Office.
  • Updating budget/order spreadsheets.
  • Dealing with supplier queries.

Petty Cash:

  • Maintaining petty cash records. Reconciling the account. Reconciling the Director of Operations' Credit Card. Applying to Head Office for further funds.


  • Counting/paying in funds to the bank. Recording the payments received.
  • Making payments to the relevant charities.

General Administration:

  • Assistance with maintaining all school records and understanding safe-guarding issues.

Qualifications and Experience

You will hold A Level's or equivalent qualification or experience, be competent in the use of ICT, particularly the use of Excel and Databases. Ideally you will have a professional an Accounting qualification or a relevant degree. A good working knowledge of Billing and Credit Control is desirable. You will have Excellent numeracy and analytical problem solving ability, excellent verbal and written English and the ability to build and maintain effective working relationships. Previous experience working in an education environment is desirable.


  • 25 days Annual Leave, plus all UK bank holidays
  • Employee Assistance Programme
  • Group Personal Pension Plan (7% employer contribution)
  • Discounted school fees
  • Regular social events
  • Eye Care
  • Gym Scheme
  • Workplace Nursery Scheme
  • Cycle to Work Scheme


We are committed to safeguarding and promoting the welfare of our children and young people, and you will be expected to share this commitment. The protection of our students' welfare is the responsibility of all staff, and individuals are expected to conduct themselves in a way that reflects the principles of our organisation. All staff are trained in Child Protection and understand to report all concerns by following the safeguarding policies. We ensure all candidates are properly checked, and the successful candidate will need to obtain an enhanced disclosure via the DBS.

Please see the attached policies for further information on Safeguarding and Employing Ex-Offenders.

Equal Opportunities

We are committed to equality of opportunity for all staff. All applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Abbey DLD Colleges Ltd (ADC)

Abbey College Cambridge is a constituent college of Abbey DLD Colleges Ltd. (ADC). ADC consists of three award-winning independent colleges based in London, Cambridge, and Manchester. With over 1000 students from over 50 different countries, ADC provides an outstanding global environment for students striving for top universities. We are committed to providing the best education for all students in our care, and our colleges have high aspirations and expectations for every member of our community.

How to Apply

To apply, please visit our website via the button below.

Please complete the application form in full and include a detailed statement explaining why you have the necessary skills and experience to be successful in this position. Applications will be reviewed regularly, and suitable candidates will be contacted to arrange first stage interviews.

We reserve the right to bring forward the closing date of the adverts should we receive a sufficient level of interest!