Chichester College Group have an exciting opportunity for you to join us as an Examinations Administrator at our Chictester College. You will join us on a part-time, permanent basis, working 29 hours per week, and in return, we will offer a competitive salary of £23,151 Pro Rata.

The Examinations Administrator role:

Do you have strong administrative skills and want to support our students as they undertake their examinations and aim to achieve their goals?

As our Examinations Administrator, you will work with a team delivering an efficient and effective service at Chichester College to all students. You will be responsible for making exam entries, co-ordinating exam arrangements, communicating with students and staff and distributing exam results. The tasks you undertake in this role will ensure our students have the best possible experience when planning for their exams.

Key Responsibilities of our Examinations Administrator:

• Assisting College staff in all aspects of the examination boards entry/registration procedures.
• Dealing with student queries and any questions relating to their qualifications.
• Dealing with a wide range of staff and students.
• Keeping abreast of changing rules and regulations and to communicate these changes to staff.
• Managing and replying promptly to emails, written correspondence and verbal communication.
• Scheduling on-demand/on-line test requests
• Helping maintain computer records of exam entries and timetables
• Being responsible for the collection and receipting of specified exam fees from candidates
• Liaising with the Additional Learning Support team regarding students who need extra exam support
• Preparing examination packs for issue to Invigilators on a daily basis
• Liaising with Invigilators to impart instructions prior to the commencement of the examinations
• Liaising with external examination boards regarding queries
• Checking and despatching completed examination papers
• Preparing the despatch of results and certificates

Our ideal Examinations Administrator should have the below skills and experience:

• GCSE grade C or above (or equivalent) including Maths and English
• Administrative experience, including data entry
• Experience dealing with the public in a customer service environment
• Knowledge of day to day office procedures
• Time management, organisational skills and the ability to meet deadlines
• Customer service skills
• Ability to communicate effectively with a diverse range of people at all ages and levels, verbally and in writing
• Ability to work alone and as part of a team with interpersonal skills
• Flexible approach to work

Closing date: 30 September 2024

You will be asked to upload a CV before starting an application form for this role. The system will take information such as education and employment history from your CV and auto-populate the relevant parts of the application form to save you time. For the best results, we recommend your CV is formatted without columns or tables. Please check the auto-populated information for accuracy.

The Chichester College Group has seven colleges, Anglia Examinations, First Steps Childcare Group, Chichester English School and 2,600 staff spread across West Sussex and Brighton & Hove. This makes us the largest college group in Sussex, providing high quality learning opportunities for over 25,000 students every year.

We offer generous pension schemes, hybrid working opportunities, college closure days over the Christmas period (which is not deducted from annual leave entitlement) plus the option to purchase up to 10 days additional leave, and discounts at onsite facilities such as gym membership and nursery fees at certain campuses

If you would like to learn more about our Examinations Administrator role, then please click apply today!

All posts are subject to an enhanced Disclosure and Barring Service check, which may include a check of the barred lists and any relevant overseas checks.