Administrator - Workforce Development - Aylesbury College

Aylesbury, Buckinghamshire
£18,442 to £21,380 per annum
18 Sep 2017
18 Oct 2017
Contract Type
Full Time
Organisational Type
GFE College
  • To act as the first point of contact for employers, parents, apprentices and work based learners and any other stakeholders in regard to day to day communication.
  • To provide information, advice and guidance to employers and employees prior to the commencement of the programme in line with contract requirements.
  • To support the Workforce Development team with all administration processes as required in line with College and partners’ regulations.
  • To complete all paperwork as required in advertising an apprenticeship vacancy in line with NAS (National Apprenticeship Service) requirements.
  • To assist the Workforce Development team to produce all documentation required, e.g. correspondence, reports, data, student documents and handouts in a timely manner ensuring a high level of quality.
  • Match potential apprentices to appropriate vacancies and maintain a data base of employers looking for apprentices and potential learners looking for apprenticeships.
  • Support the growth of the provision through successful apprenticeship and workforce development recruitment processes.
  • Ensure all health and safety documentation is in place across the Workforce Department.
  • To complete and upload all paperwork as required by ESF (European Social Fund) and contract.
  • To maintain a database of employers, keeping this accurate and up to date.
  • Liaise with MIS, Assessors, Functional Skills Tutors and the Quality Account Managers to ensure enrolment of apprentices and workforce development learners is completed in a timely manner.
  • To act as a key point for communication and liaison with College departments and external agencies including where appropriate; assessors, employers and HEI’s.
  • To collate and monitor information on student attendance and punctuality and support tutors and assessors in following up concerns with individual students, employers and parents.
  • To support the Workforce Development department with the administration of Apprenticeship Frameworks/Standards/ESF through effective monitoring and maintenance of systems, tracking data and both electronic and paper files.
  • Support with organising Open Days and National Apprenticeship Week Awards Evenings.
  • To support team meetings, including taking and distributing minutes.
  • To sort all incoming post, draft routine written correspondence and deal with enquiries into the teams, both in person and on the telephone.