Quality Administrator

Stanmore College
Stanmore [Greater London]
£20,892.00 - £22,859.00 Per Year
10 Sep 2019 09:34
23 Sep 2019 23:59
Further Education
Job Level
Administrator / Coordinator/ Assistant
Quality / Standards
Contract Type
Full Time
Organisational Type
Sixth Form College

Quality Administrator


(36 hours per week, all year)


We are looking for an experienced and efficient person with suitable qualifications for the post of Quality Administrator.  The postholder will be a member of the Quality Team and will focus on tracking the completion of key monitoring activity relating to the standards of teaching and learning within the college.


You will have a minimum of one year’s experience in a administrative role and qualified to minimum level 3 and a Level 2 qualification in Maths and English You will have excellent written and oral communication skills and good IT skills. 


Salary: Band E, points 13 - 16, £20,892 - £22,859 per annum.


Application form and further details of the post available from the Stanmore

College website: www.stanmore.ac.uk or by telephone on 020 8420 7739.


Closing date for applications is Tuesday, 24th September 2019

Interviews will take place on Wednesday, 2nd October 2019


Job Summary


The postholder will be a member of the Quality Team and will focus on tracking the completion of key monitoring activity relating to the standards of teaching and learning within the college


Main Activities


1.       To provide administrative service for quality functions particularly:


  1. ensuring all teaching observations are carried out according to college deadlines. To include: scheduling observations according to the prioritization provided by VP and line manager, ensuring all notifications are sent out accurately, and that records are kept accurately on ProObserve (observation reports, walkthrough reports, moderation details, etc)


  1. managing the process of conduct of all student and parent surveys, including the creation and dissemination of surveys, data entry and analysis and drafting the annual report.  Contributing to the conduct of staff and other surveys as required.


  1. contributing to the College preparation for internal and external audits, particularly for OFSTED and other external monitoring visits


  1. managing the College process for dealing with complaints: ensuring response times are met, investigating and making recommendations where necessary and maintaining the complaints database (formal and informal) and drafting the annual report.


  1. to track the completion of other key quality processes eg completion of internal self-assessment documentation


  1. to carry out research as required and prepare appropriate reports in relation to quality functions



  1. Take responsibility as required for the production and presentation of agendas and papers for committees specifically relating to the quality function (specifically: Inclusion and Impact and Study Programme Leaders) and working parties, with particular reference to:


a)       Arranging meetings

b)       Formulating agendas

c)       Liaising with staff

d)       Ensuring deadlines are met and that papers are distributed on time

e)       Minuting meetings

f)        Progress chasing decisions to ensure action is taken.


  1. Contributing to the development of new and existing policies and work practices relevant to the quality function


  1. To assist in providing administrative and secretarial support to the Executive/ Senior Leadership Team with particular reference to:


a)       Assisting the team in relation to maintaining diaries of commitments for the Executive Team members and providing them with the necessary documentation at the appropriate time to support their commitments

b)       Receiving telephone calls and welcoming visitors on behalf of the above

c)       Preparing e-mails, letters, memos, references and reports as required and drafting correspondence for signature

d)       Arranging hospitality and supporting the efficient operation of the kitchen

e)       Assisting with arrangements for College events

f)        Ensuring that minutes of meetings and documents for which the office has responsibility are loaded onto the Intranet/Internet once approved

g)       Printing documents, photocopying, collating and distributing papers for meetings as requested by your line manager and members of the Executive Team.


5.        To provide cover for the PA to the Principalship and the Clerk to the Governors as required.



Application Form


Similar jobs

    No Similar Jobs Found