School Administration Assistant

Location: Gillingham, ME8

Contract Type: Permanent

Contract Term: Part-Time (32.5 hours per week; Working 39 weeks a year)

Salary: £21,104 Annually (Actual); Full-Time Equivalent: £28,181

Closing Date: 11:59pm, 27th of February 2026

This is an exciting opportunity to join a friendly and fast-paced team, where you will play an important part in delivering excellent administrative and customer service support across the school. Working closely with the School Administrator and wider office team, you will be involved in a wide variety of administrative tasks that help the school day run smoothly.

The Role

As a key member of the front office team, you will be one of the first points of contact for pupils, parents, staff, and visitors. You will provide high-quality administrative and practical support to the School Administrator, Headteacher, Senior Leadership Team, and teaching staff.

Your responsibilities will include:

• Supporting reception duties, welcoming visitors, answering calls, and responding to enquiries.
• Assisting with pupil data entry and the maintenance of the school s pupil management system.
• Helping with routine administrative processes such as letters, photocopying, filing, and record keeping.
• Supporting the administration of school trips, events, and activities.
• Providing assistance with aspects of the admissions and transitions process as directed by the School Administrator.
• Helping to coordinate paperwork related to staff recruitment and onboarding.
• Offering general support to ensure the smooth running of daily school operations.

About You

You will be an efficient, positive, and adaptable Administrator who enjoys being part of a team and supporting others. You will have:

• Strong organisational skills and the ability to manage multiple tasks in a busy environment.
• Excellent written and verbal communication skills, with confidence in liaising with families, visitors, and professionals.
• A calm, friendly, and professional approach, especially when handling sensitive situations.
• Good working knowledge of Microsoft Office (Word, Excel, PowerPoint) and confidence in learning new systems.
• A keen eye for detail and accuracy in all areas of work.
• Experience in a school environment would be an advantage but is not essential full training will be provided.

If you are enthusiastic, motivated, and looking to make a meaningful contribution to the school community, we would love to hear from you.

We warmly welcome visits so you can see our school in action. Please contact the school office to arrange a convenient time.

Why Join The Primary First Trust

At PFT, people are at the centre of everything we do. You ll be part of a supportive, collaborative team committed to making a real difference for our pupils and communities.

We Offer:

• A culture rooted in trust, ambition and continuous improvement.
• Opportunities for professional development and growth.
• The chance to shape processes, drive change and leave a legacy across the Trust.
• A flexible working approach, including remote working.
• A fantastic wellbeing package including access to GPs, nurses, physiotherapy and face-to-face counselling services.
• The opportunity to contribute to meaningful, values-driven education.

Safeguarding and Inclusion

We are fully committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. This post is subject to an Enhanced DBS Clearance, a health clearance, social media checks, a probationary period and satisfactory references.

We welcome and encourage applications from candidates of all backgrounds, identities and lived experiences. We are proud to be an equal opportunities employer.

Please note, we may close the vacancy early if we have suitable candidates, so applying early is recommended.

No agencies, please. We will contact you if we need support on recruitment.